Warehouse Operations Supervisor at Bralirwa: (Deadline 22 November 2023)
INTERNAL JOB VACANCY – Warehouse Operations Supervisor
We are seeking to hire a Warehouse Operations Supervisor (JG 9) based in Gisenyi, reporting to the Warehouse Manager.
JOB PURPOSE
Coordinates operational activities within the warehouse on a short-term basis. Plans weekly available resources for warehouse activities and monitors and controls on time execution to meet internal and external service level requirements and run the warehousing operation cost efficiently.
CONTEXT:
The Warehouse Operations Supervisor is the first line manager of operators and administrators in the warehouse. The team leader is on an operational level responsible for achieving performance objectives together with the people in the team. The team leader monitors that execution is according to plan and escalates to the warehouse manager when needed.
In the daily activities of the job, the Warehouse Operations Supervisor interact with the warehouse administrators and operators, team leaders from production, (transport) planning, customer service, quality, and safety.
DUTIES AND RESPONSIBILITIES
Safety
- Act in accordance with the safety regulations.
- Translate the safety regulations into appropriate practical working instructions and regularly assess the warehouse operation to ensure that regulations are respected.
- Report accidents, incidents, near misses, unsafe conditions, and behaviours.
- Implement countermeasures to reduce and mitigate risks.
- Stimulate an open environment where safety is put first, by sharing safety concerns, acting as an example, and addressing each other on safety.
- Contribute to sustainability in warehousing by reducing waste and energy consumption. Act as a role model.
Warehouse planning
- Define the storage space layout to run the warehousing activities and review regularly to align with changing circumstances.
- Translate short- and medium-term sales, inventory and production plans into warehousing resource (staff, space, equipment) requirements.
- Weekly plan and organize staff shift and resource allocation to warehousing activities.
- Monitor and control overtime, staff productivity, line stoppages and delays in trucks loading/unloading due to lack of warehousing resources.
Warehouse process execution management
- Monitors daily the resources utilization to spot over and under capacity situations.
- Ensure continuity of operations in unexpected circumstances to ensure service level requirements are met.
- Implement, monitor and control 5S in the warehouse.
Goods movement
- Regularly assess execution of goods movement on the shop floor.
Inventory management
- Translate the Traceability, FEFO, and expiry date and freshness policies into practical working instructions.
- Monitor the organization of regular stock counts.
- Apply corrective measures based on inventory discrepancies. Approve correction of inventory data in case of discrepancy with physical inventory.
Storage & stock quality assurance/ management
- Translates the regulations into appropriate practical working instructions.
- Put measures in place to monitor and report product quality issues in a timely way.
RPM handling
- Ensure right RPM policies and procedures are adhered to.
Assets & equipment management
- Ensure all the warehousing assets and equipment are maintained in good working condition according to the applicable regulations.
- Anticipate need for replacement or upgrade of warehousing equipment and assets.
- Conducts root cause analysis of equipment breakdown.
TPM & Continuous Improvement
- Follow and report warehousing KPIs daily in Daily Control System (DCS) meetings and communicate to team.
- Initiates actions to improve in safety, warehousing processes, assets, stock quality and/or inventory management.
- Improve warehousing operation by using appropriate TPM tools. Ensures improvements are captured in procedures and staff is trained accordingly.
Management reporting
- Use information on performance to control warehouse operation.
Organization & People management
- Ensure all PDPs are in place and performance management cycle is followed.
- Monitor sick leave and absenteeism.
- Ensures proper training for the warehousing staff.
- Hold regular meetings with staff to reinforce awareness, discuss issues and possible solution and communicate new applicable regulations related to safety, quality, stock & inventory management and use of assets and equipment.
KNOWLEDGE AND EXPERIENCE
- Bachelor in Business/Logistics Management
- 3 years in Business, preferably in Logistics.
- Microsoft Office: Excel, SAP ECC, or other ERP system. WMS if applicable.
- Good command of English & Kinyarwanda.
- Supply Chain understanding, understanding of order management and transportation.
HOW TO APPLY
In case you meet the above requirement, please go to https://careers.theheinekencompany.com and search for “Warehouse Operations Supervisor “. Only applications meeting the requirements will be contacted.
All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered. In case you face any challenges in applying, please let us know through jobs.bralirwa@heineken.com (no applications will be accepted through this email).
The HR Business Partner Team will be available to support in the application process and the closing date for submission of applications is Wednesday, 22nd November 2023.
