Finance Internship at Concern Worldwide Rwanda: (Deadline 29 February 2024)

Terms of reference

Humanitarian Logistics Internship 

Concern Worldwide wishes to recruit an intern for the operations department within which the logistics function falls. The person will be based in Huye.

This exciting short-term position is aimed at young graduates who want to start their career in the field of humanitarian logistics,

The intern will be placed under the direct supervision of the Senior Field Systems Officer and will work in collaboration with the Logistics and Program teams in Huye.

The duration of this internship will be a maximum of 6 months. The internship will not be beyond extended this period and Concern does not guarantee a job offer to an intern under its internship program.

SPECIFIC RESPONSIBILITIES 

All responsibilities must be carried out in accordance with Concern Worldwide policies and procedures as well as the national law of Rwanda. In particular: indications in relation to the Concern Rwanda policies and procedures manual, delegation of authority, the Logistics Manual, the Human Resources Manual, and the Transport Manual.

Specifically, the intern will be in charge of:

• Supporting the logistics team in the documentation and archiving of procurement files;
• Supporting the logistics team in transport management in Huye,
• Supporting the logistics team in the process of prequalification of suppliers and development of framework agreements
• Checking the purchasing records following the checklist and ensuring that they are correct;
• Supporting the logistics team in managing purchases, delivery of equipment’s follow up, equipment, stock and asset inventory, etc.
• Supporting the Senior Systems Officer in organizing meetings, training, bid opening sessions, etc.
• Assistant in office management
• Carry out any other tasks assigned by the hierarchy in the context of this position.

KEY SKILLS AND COMPETENCIES:

• Ability to organize files and review them to ensure they are complete and comply with applicable regulations.
• Ability to maintain accurate and precise records
• Good command of the English language and ability to produce reports in this language
• Willingness to follow tasks through to completion

Required Qualifications and Experience  Essential:

• Minimum of a Bachelor’s degree in Commerce, Logistics/Supply Chain, Law or equivalent.
• Experience is not necessary, but would be an added advantage.
• Excellent communication skills, with a high level of mastery of the English language Excellent interpersonal skills and ability to work in a multicultural and multinational environment
• Good computer skills.

Desirable:

• Knowledge of logistics or the supply chain;
• Some level of French;
• Have completed an academic internship;
• Suitable for learning new methods;
• Ability to implement Concern’s policies and procedures to ensure effective and efficient support in achieving the organization’s objective;
• Flexibility on working hours and days, and willingness to undertake professional trips throughout Rwanda.

During the duration of the internship, the intern will be required to comply with Concern worldwide standards and policies, among others:

• Contribute to Concern’s accountability, including organizational and personal learning, information sharing according to the Rwanda Information Strategy, establishment and management of an effective complaints mechanism, promotion of The participation of beneficiaries in the program as well as Concern’s commitments to the HAP (Humanitarian Accountability Partnership )
• Completely adhere to the commitments and regulations established in the code of conduct and associated policies (the Program Participant Protection Policy (P4), the Human Trafficking Policy, child protection policy), including the respect for confidentiality and the Anti-fraud Policy.
• Perform any other relevant and reasonable task at the request of the supervisor, such as acting during periods of absence or annual leave.
• Master and respect existing security policies of Concern Worldwide Rwanda

If you are interested in exploring this opportunity further and your qualifications and experience match the requirements please send your CV, cover letter and any more qualification documents on  gamariel.ndabananiye@concern.net  before 29th February 2024.

All applications will be selected on merit and only shortlisted candidates will be invited for interviews. For any questions regarding the application process please contact us on  gamariel.ndabananiye@concern.net

Concern has a Program Participant Protection Policy and Code of Conduct which has been drafted to ensure maximum protection for program participants, including beneficiaries, from abuse and exploitation and to clarify staff responsibilities of Concern, partner organizations and anyone engaged by Concern or visiting our programs, as well as the standards of behavior expected of them. 

In this context, all Concern staff have a responsibility to the organization to strive to maintain the highest standard of behavior in their daily work in accordance with Concern’s mission and core values. 

Any candidate offered employment by Concern will be required to sign Concern’s Program Participant Protection Policy and Code of Conduct as an appendix to their contract. By signing this document, the candidate demonstrates having understood its content and agrees to behave in accordance with the provisions of the document. 

Any violation of Concern’s Program Participant Protection Policy and Code of Conduct by Concern employees will result in disciplinary action which may lead to termination.