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    Records Management Officer at Ministry of Foreign Affairs and International Cooperation (MINAFFET), Deadline 22 January 2025

    HITIMANA Faustin Posted on

    Job responsibilities

    – Receive and check incoming and outgoing mails ; – Record incoming and outgoing mails; – Scan and submit incoming mails through E-mboni system; – Ensure timely distribution of all Incoming/outgoing mails – Facilitate Ministry staff to access documents; – Ensure the security of the Ministry’ correspondences and stamp; – Write and submit on regular basis (monthly and quarterly) reports of the central secretariat. – Maintain a current and accurate filing system; – Ensure timely filling of documents; – Take minutes of meetings chaired by Director Administration and Finance and file. – Receive and answer telephone calls and orient them accordingly; – Receive Ministry ‘clients/visitors and provide orientation.

    Qualifications

      • 1
        Bachelor’s Degree in Secretarial Studies

        0 Year of relevant experience

      • 2
        Bachelor’s Degree in Public Administration

        0 Year of relevant experience

      • 3
        Bachelor’s Degree in Administrative Sciences

        0 Year of relevant experience

      • 4
        Bachelor’s Degree in Management

        0 Year of relevant experience

      • 5
        Bachelor’s Degree in Office Management

        0 Year of relevant experience

      • 6
        Bachelor’s Degree in Arts and Publishing

        0 Year of relevant experience

      • 7
        Bachelor’s Degree in Information Science

        0 Year of relevant experience

    • 8
      Bachelor’s Degree in Library Studies

      0 Year of relevant experience

    Required competencies and key technical skills

      • 1
        Integrity
      • 2
        Strong critical thinking skills and excellent problem solving skills
      • 3
        Inclusiveness
      • 4
        Accountability
      • 5
        Communication
      • 6
        Teamwork
      • 7
        Client/citizen focus
      • 8
        Professionalism
      • 9
        Commitment to continuous learning
      • 10
        Analytical skills
      • 11
        Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage
      • 12
        Knowledge of office administration
      • 13
        Resource management skills
      • 14
        Problem solving skills
      • 15
        Decision making skills
      • 16
        Time management skills
      • 17
        Risk management skills
      • 18
        Results oriented
      • 19
        Digital literacy skills
      • 20
        Bookkeeping skills
    • 21
      Ability to use discretion and maintain confidentiality

     

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    HITIMANA Faustin
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