Documentations and Archivist at Ngoma District, Deadline 22 January 2025
Job responsibilities
Develop and operate a system for documentation and archives for the hospital in accordance with practices and standards in place; Develop and implement, in collaboration with concerned staff, an information classification and access policy; Maintain an effective cataloguing and indexing of documents and regularly update the hospital’s documentation database Receive and filing documents Organize the documentation and the archives of each unit; Analyze and submit the corresponding reports stating Enter documents into Database using the available software; Index and file documents according to the documentation policies, rules and regulations; Identify and propose documents for National Archives Services Perform other related duties as required by his/her supervisor
Qualifications
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1Advanced Diploma in Office Management
0 Year of relevant experience
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2Advance Diploma in Library and Information Studies
0 Year of relevant experience
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3Advance Diploma in Documentation
0 Year of relevant experience
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4Advance Diploma in Archives Studies
0 Year of relevant experience
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5Advance Diploma in Archives
0 Year of relevant experience
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6Advance Diploma in Information Management
0 Year of relevant experience
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7Advance Diploma in Arts and Publishing
0 Year of relevant experience
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8Bachelor’s Degree in Documentation
0 Year of relevant experience
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9Bachelor’s Degree in Archival Studies
0 Year of relevant experience
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10Bachelor’s Degree in Archives
0 Year of relevant experience
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11Bachelor’s Degree in Information Management
0 Year of relevant experience
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12Bachelor’s Degree in Office Management
0 Year of relevant experience
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13Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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14bachelor’s degree in library and information studies
0 Year of relevant experience
Required competencies and key technical skills
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1Resource management skills
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2Problem solving skills
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3Decision making skills
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4Time management skills
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5Risk management skills
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6Results oriented
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7Digital literacy skills
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8Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
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9Knowledge of archive management software
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10Knowledge of the documentation management system (DMS) would be an advantage
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11Knowledge of integrated document management
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12Analytical skills;
