Gender Program Officer Center for Gender Studies at University of Rwanda (UR), Deadline Feb 17, 2025

1. Managing Line Manager’s agenda • Keep the diary of appointments of the Line Manager. • Receive and orient visitors of the Line Manager. • Prepare the Line Manager travels, missions and meetings. • Ensure that deadlines are met and adapt to changing priorities • Act as the point of contact for internal and external clients 2. Ensuring proper filing and orientation of documents in the office of the Line Manager. • Create and maintain review and approval systems for documents • File both electronic and hard documents in the office of the Line Manager. • Orient correspondences and monitor to ensure that feedback is provided. • Make sure that the confidential documents are recorded, treated and put in a safe custody 3. Provide administrative support • Drafts and edits letters, reports, and other documents • Maintain an updated office contact list • Screens, responds to, and/or distributes mail as appropriate • Prepare minutes of meetings organized in the Line Managers’ Office • Input and update information in databases and spreadsheets. • Coordinates logistics for meetings, including room setup and catering • Work with maintenance staff to ensure office equipment is in good working order • Ensure that office supplies are always on hand • Compile information and data for administrative, statistical, legal, and financial reports • Gather, assemble, update, and distribute a variety of office information, forms, records, and data as requested. • Develop and update administrative systems to make them more efficient • Providing information regarding academic policies, deadlines, and course schedules. • Managing student records for official meetings and accurate academic transcripts. • Facilitate internal and external audits