Job responsibilities
• Prepare procurement planning; • Prepare tender documents; • Publish and distribute tender notice; • Ensure a proper and safe falling system for procurement information; • Request competent authority to approve recommendations for the awards of the tender; • Prepare notification of the tender award to a successful bidder; • Monitor contract execution in collaboration with concerned unit and department; • Provide information and documents to Rwanda Public Procurement Authority (RPPA) whenever considered necessary; • Carry out any other duty provided for by regulations on public procurement. • Participate in the planning and budgeting process of the institution. • Follow up on timely preparation of technical specification. • Prepare certificate of completion for suppliers. • Facilitate procurement audit; • Apply competency in drafting and analyzing procurement contracts. • Ensure transparency of bidding as well as cost-effectiveness, quality and timely delivery of required goods, materials and services. • Act as Secretary of Public Tender Committee. • Provide periodic report as required. • Perform any other task assigned by his/her supervisor related to his/her responsibilities.
Qualifications
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1Bachelor’s Degree in Purchasing and Supply Chain Management.
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2Bachelor’s Degree in Procurement
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3Bachelor’s Degree in Management, Accounting, Law, Public Finance, Economics or Civil Engineering with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification is eligible.
Required competencies and key technical skills
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1Resource management skills
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2Problem solving skills
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3Decision making skills
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4Time management skills
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5Results oriented
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6Digital literacy skills
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7Knowledge of procurement techniques as well as in market practices
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8Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage
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9– Experience of working with E-government, procurement system or other procurement software
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10Understanding of public procurement laws and procedures;
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11Risk management skills
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12Analytical skills;
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13interpersonal, communication and reporting skills
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14Innovative and time management abilities
