Finance Manager at GIZ Rwanda: (Deadline 28 January 2024)
Vacancy Announcement
Finance Manager for Cluster Great Lakes Region
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.
The Great Lakes Region (GLR) Cluster consists of two regional projects “Cooperation on peace, security and responsible resource governance in the Great Lakes Region of Africa” and “Women, Peace & Security in the Great Lakes Region” (iWPS). The main thematic areas of the cluster are mineral governance as well as Peace & Security. Further regional projects might join the cluster in the future.
Co-funded by the BMZ and the Ministry of Foreign Affairs of the Netherlands, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) has been mandated to implement the third project phase of support to the International Conference on the Great Lakes Region (ICGLR) from December 2022 – May 2026. The overall objective is to strengthen cooperation on the responsible governance of natural resources for peace and security in the Great Lakes Region. In addition, a second co-financing was concluded with the European Union (EU) Delegation to Rwanda to support bilateral activities to enhance “Sustainable Development of the Mining Sector in Rwanda” in cooperation with the Rwanda Mines, Gas and Petroleum Board (RMB).
In the context of Germany’s feminist development policy, GIZ was commissioned by the German Federal Ministry for Development Cooperation and Economic Development to implement a new regional project to promote women’s rights for peace and security in the Great Lakes region. The project aims to improve conditions for a more systemic implementation of the Women, Peace and Security (WPS) agenda at the local, national and regional levels in the Great Lakes Region. The project will focus on three key areas: (i) funding of cross-border civil society initiatives related to implementation of the WPS agenda; (ii) advisory services and networking support to civil society in the region; (iii) advisory services on WPS monitoring, reporting, and accountability at regional and national levels (build capacity for data collection, monitoring, and reporting for WPS RAPs and NAPs).
Candidate Profile
- Open minded, respectful and confident personality in combination with very good communication skills
- Supports other team members in the Administration and Finance Cluster Team as part of a collaborative approach
- Independent personality with high integrity and understanding for protection of sensitive information
Location: Kigali
Fixed Term: 01.04.24 – 30.11.25
A. Main Tasks and Responsibilities
- Financial Monitoring and Controlling
- Monitors the expenditures, costs and receivables of of the iWPS project and the RMB EU cofinancing on a regular basis and reports to the head of projects using SAP and OnSite Reporting
- Advises the head of projects on the financial situation of their project
- Plans the expenditures and costs for the iWPS project and the ICGLR EU cofinancing on a yearly basis in cooperation with the technical staff using OnSite Operations
- Assures the correct booking of costs and expenditures by GIZ HQ and GIZ country office related to the iWPS project and the ICGLR EU cofinancing on a regular basis
- Ensures a proper documentation of events and supports in collecting relevant documents e.g. for participant’s travel settlements
- Establishes updated project budgets in case of change of the commission or acquisition of a cofinancing in collaboration with the relevant colleagues at GIZ HQ
- Financial Reporting
- Establishes the yearly financial reports to the commissioning party (BMZ) and third-party donors (EU) using OnSite Reporting
- Codes the vouchers of the iWPS project as per KOMP requirements on a regular basis
- Accompanies external audits related to the financial reports established
- Financial Management
- Assures a quality control on all commercial processes of iWPS project and the RMB EU cofinancing
- Assures the compliance with internal rules and regulations as well as external requirements by the commissioning party and third-party donors
- Controls the commercial correctness of vouchers booked on cluster level for the iWPS project and the RMB EU cofinancing
- Procurement
- Consults technical experts of the relevant projects on the choice of the correct and most efficient procurement procedure in cooperation with the admin specialist on procurement
- Manages procurement processes with HQ/relevant country offices in the region and supports continuous contract monitoring in cooperation with the admin specialist on procurement
- Assures a quality check of procurement documents established by technical advisors to be submitted to GIZ HQ or country office
- Financial management of finance instruments and contracts
- Guides international contractors in questions on the establishment of invoices as per GIZ regulations (for consultancy contracts)
- Supports the establishment of financial reports (for financing instruments) and accompany related external audits
- Acts as interface between the finance/contracts departments/procurement departments at GIZ headquarters, the Country Office as well as local partners and contractors
- Conducts Commercial Capability Checks for financing recipients and manages the procedure of establishing contracts financing instruments (financing agreements, grant agreements & local subsidies) via HQ or country offices
B. Required Qualifications, Competences and Experience
- Qualifications and professional experience
- At least seven (7) years of relevant work experience in the area of financial management
- University degree (Bachelor’s degree or equivalent) in Business Management/Administration, Logistics, Finance or related areas
- Regional or international work experience
- Working experience in GIZ projects is an advantage
- Good skills in Enterprise Resource Planning (ERP) systems like SAP is an advantage
- Work experience in the finance management of development cooperation is an advantage
- Other knowledge and additional competences
- Excellent IT skills (Microsoft Office, i.e. Excel, Teams, Word etc.)
- Ability to work independently, self-structure the workload and come up with proactive ideas/solutions on how to improve the project’s workflows
- Ability to work in a multicultural team
- Languages: Excellent oral and written French and English is required. Knowledge of other languages (Arabic, German, Kirundi, Portuguese, or Swahili) is a plus.
- Excellent interpersonal skills: Open minded, respectful, collaborative and confident personality in combination with very good communication skills
Interested candidates should submit their application (motivation letter, updated CV, certificates and references), via our electronic job portal by using the button “apply”; until 28th January 2024 at 4:00 PM. All attachments should be put together in one PDF file not larger than 2 MB.
GIZ is a signatory of the Diversity Charter. Recognition, appreciation and inclusion of diversity in the company are important to us. All employees shall be valued – regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, social background, age or sexual orientation. We support equal opportunities and welcome applications from people with disabilities.
This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application.
Women and persons with disabilities are particularly encouraged to apply.
Only shortlisted candidates will be contacted for test and interview.
GIZ Office Rwanda
KN 41 St. / Nr.17, Kiyovu
P.O. Box 59, Kigali,
Rwanda
GIZ reserves all rights!
