job

Documentation and Archives Officer at Gisagara District: (Deadline 25 January 2024)

Documentation and Archives Officer at Gisagara District: (Deadline 25 January 2024)

Job responsibilities

-Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; -Develop and implement, in collaboration with concerned staff, an information classification and access policy; -Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; -Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; -Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; -Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
Minimum qualifications
    • 1

      Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • 2

      Advanced Diploma in Library and Information Science

      0 Year of relevant experience

    • 3

      Bachelor’s in Library & Information Science

      0 Year of relevant experience

    • 4

      Advanced Diploma in Bibliotheconomy

      0 Year of relevant experience

  • 5

    Office Management

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Report writing and presentation skills
    • 2
      Organizational and planning skills
    • 3
      Organization skills
    • 4
      Knowledge of archive management software
    • 5
      Knowledge of the documentation management system (DMS) would be an advantage
    • 6
      Knowledge of integrated document management
    • 7
      Communication skills
    • 8
      Interpersonal skills
    • 9
      Bookkeeping skills
    • 10
      Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage
  • 11
    Proficiency in information technology, Computer literacy

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