Un.e Assistant.e Certifications

Deadline 31-01-2024

RECRUITMENT UNDER LOCAL CONTRACT – CERTIFICATIONS ASSISTANT

The French Institute of Rwanda (Centre Culturel Francophone du Rwanda) is looking for a certification assistant to work in close collaboration with the DELF/DALF, TCF and TEF exam managers. 

Main objective of the position: 

The certification assistant is responsible for the smooth running of the exams, under the supervision of the Examination Manager and in collaboration with the reception manager and the educational mission manager. The certification assistant will have to manage registrations, setting up and running exams. He/she also manages the AEC and GAEL, TEO online platforms and the TEF management portal. 

Job Description: 

• Service: Language and exam center
• Employment framework: Level 4 – Certification assistant
• Working time: 40 hours/week + overtime
• Remuneration: 548,473 FRW net per month
• Number of days of leave: 21 days/year + overtime recovered
• Benefits: RAMA and RSSB health insurance (social contributions), other benefits communicated during the interview
• Type of contract: One-year fixed-term contract, renewable once and possibility of permanent contract thereafter 

Skills sought:

• Category B driving license (required)
• Languages: French level C1 minimum (full oral and written skills – obligatory) DALF C1 diploma would be an asset, English level B2 minimum
• Correct mastery of the office pack
• Excellent oral and writing expression
• Ability to communicate (telephone, messaging, electronic diary, etc.)
• Organizational capabilities  
• Diploma: License/Bachelor in management, administration, commerce, marketing, social sciences, teaching or any other corresponding field.

Personal qualities :

• Reactivity
• The ability to work in a team
• Rigor
• Sense of organization
• Have good interpersonal skills
• Excellent priority management and planning
• Strong in proposals and taking initiatives
• Integrated 

Activities and tasks relating to the position:

Control and validation of registrations: 

• Ensure precise communication to schools on DELF PRIM and JUNIOR terms relating to the approval of new schools, registrations and payments.
• Validate registrations on the following platforms: GAEL, TEO and the TEF management portal according to the end dates of registrations for exam sessions.
• Collect payment slips from schools, validate them on the Arc en Ciel platform and transmit them to the general secretariat.
• Maintain registrant data on the Arc en Ciel and FLED/FLAD software, in collaboration with the reception manager.
• Ensure regular monitoring of revenue in conjunction with those responsible for examinations and the general secretary. 

Participate in the management and organization of exams 

• Participate in establishing the exam schedule
• Participate in logistical and administrative management in the organization of exams (DELF/DALF, DELF JUNIOR and PRIM, TCF, and TEF): monitoring of application fees, expenses, payment verifications. Ensure their smooth running.
• Management of platforms and software: ensure, in liaison with the reception manager, and under the supervision of the examination manager, the integration of data on (AEC and GAEL, FLED/FLAD, TEO and TEO+ and the TEF management portal.) and the consistency of information between these different tools.
• Prepare examination reports and transmit them to the examination manager 

Participate in the educational monitoring of the examiner team

• Participate in the supervision of the educational team: organization and management of educational meetings for examiners, and planning of their work in liaison with the examination manager and the educational mission manager
• Participate in the organization of qualification training for taking exams (DELF/DALF, TEF and TCF) in liaison with the educational project manager Participate in the implementation of the quality approach and the marketing policy of the center language and exams
• Contribute to strengthening partnerships with international private schools and ensure the development of DELF PRIM/JUNIOR exams in these establishments.
• Propose and implement management tools to consolidate the organization of exams.
• As part of his/her duties, the certification assistant, under the supervision of the examination manager, he/she may be required to be the contact person for FEI and Business French (CCI Paris), examiners of the IFR for which he/she will provide continuing training.
• Finally, he/she will participate in the organization of events linked to Francophonie and Campus France. 

Positioning of the position (hierarchical reporting): 

Direct superiors: Examination Manager, Educational Mission Manager, Secretary General, Cooperation and Cultural Action Attaché, Director of the French Institute of Rwanda, Cooperation Advisor and cultural action. 

Application and contact : 

Looking for candidates already living in Rwanda.

Please send your CV and cover letter in French to IF.KIGALI@gmail.com  before January 31, 2024 – starting position: as soon as possible.