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Secretary to Finance at Ombudsman Office: (Deadline 2 December 2024)

Secretary to Finance at Ombudsman Office: (Deadline 2 December 2024)

Job responsibilities

• Carry out fast and accurate computer-based capturing of finance-related documents, information and mails of the unit; • Classify and maintain finance-related files and documents according to the information classification or filing practices in use within the Office; • Receive and verify all invoices from suppliers • Prepare travel clearances for all staff; • Facilitate audits by ensuring proper filing of finance records; • Check the invoice with supporting documents. • Record and stamp all the received invoices in the register. • Produce reports of activities; • Manage equipment and materials put at his/her disposal; • Perform any other duties assigned by the supervisor.

Qualifications

    • 1
      Bachelor’s Degree in Economics

      0 Year of relevant experience

    • 2
      Bachelor’s Degree in Secretarial Studies

      0 Year of relevant experience

    • 3
      Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • 4
      Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • 5
      Bachelor’s Degree in Sociology

      0 Year of relevant experience

    • 6
      Bachelor’s Degree in Educational Sciences

      0 Year of relevant experience

    • 7
      Bachelor’s Degree in International Relations

      0 Year of relevant experience

    • 8
      Bachelor’s Degree in Management

      0 Year of relevant experience

    • 9
      Bachelor’s Degree in Communication

      0 Year of relevant experience

    • 10
      Bachelor’s Degree in Journalism

      0 Year of relevant experience

    • 11
      Bachelor’s Degree in Public Relations

      0 Year of relevant experience

    • 12
      Bachelor’s Degree in Media

      0 Year of relevant experience

    • 13
      Bachelor’s Degree in Human Resource Management

      0 Year of relevant experience

    • 14
      Bachelor’s Degree in Law

      0 Year of relevant experience

    • 15
      Purchasing and Supply Chain Management.

      0 Year of relevant experience

    • 16
      Bachelor’s Degree Purchasing and Supply Chain Management.

      0 Year of relevant experience

    • 17
      Bachelor’s Degree in Development Studies

      0 Year of relevant experience

    • 18
      Bachelor’s Degree in Procurement

      0 Year of relevant experience

    • 19
      Bachelor’s Degree in Psychology

      0 Year of relevant experience

    • 20
      Bachelor’s Degree in Accounting

      0 Year of relevant experience

    • 21
      Bachelor’s Degree in Social Work

      0 Year of relevant experience

    • 22
      Bachelor’s Degree in Political Sciences

      0 Year of relevant experience

    • 23
      Bachelor’s Degree in Finance

      0 Year of relevant experience

    • 24
      Bachelor’s Degree in Marketing

      0 Year of relevant experience

    • 25
      Bachelor’s Degree in Hotel and Restaurant Management

      0 Year of relevant experience

    • 26
      Bachelor’s Degree in Information Technology

      0 Year of relevant experience

    • 27
      Degree in Project Management

      0 Year of relevant experience

    • 28
      Bachelor’s Degree in Business Administration

      0 Year of relevant experience

    • 29
      Bachelor’s Degree in Customer Relations

      0 Year of relevant experience

    • 30
      Bachelor’s Degree in Business Communication

      0 Year of relevant experience

    • 31
      Bachelor’s Degree in Hospitality and Tourism Management

      0 Year of relevant experience

    • 32
      Bachelor’s Degree in Translation and Interpretation

      0 Year of relevant experience

    • 33
      Bachelor’s Degree of Arts and Publishing

      0 Year of relevant experience

    • 34
      Bachelor’s Degree in Tourism,

      0 Year of relevant experience

    • 35
      Bachelor’s Degree in Hospitality Management

      0 Year of relevant experience

    • 36
      Bachelor’s degree in Linguistics and Literature

      0 Year of relevant experience

    • 37
      Bachelor of Office Administration and Management

      0 Year of relevant experience

    • 38
      Bachelor’s degree in travel and tourism management

      0 Year of relevant experience

    • 39
      Bachelor’s degree in Logistics

      0 Year of relevant experience

    • 40
      Bachelor’s Degree in arts and publishing

      0 Year of relevant experience

    • 41
      Travel & Tourism Management

      0 Year of relevant experience

    • 42
      Bachelor’s Degree in Language and Arts Education

      0 Year of relevant experience

    • 43
      Bachelor’s degree in Business information technology management

      0 Year of relevant experience

    • 44
      Secretariat Studies

      0 Year of relevant experience

  • 45
    Office Management

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Resource management skills
    • 2
      Analytical skills
    • 3
      Problem solving skills
    • 4
      Decision making skills
    • 5
      Time management skills
    • 6
      Risk management skills
    • 7
      Results oriented
    • 8
      Digital literacy skills
    • 9
      Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
    • 10
      Knowledge in Office management
    • 11
      Knowledge in financial management systems and public finance management
    • 12
      knowledge of principles with practice of basic office management
    • 13
      Knowledge of clerical and administrative procedures and systems such as filing and record keeping
    • 14
      Organizational skills with the ability to multi-task
  • 15
    Knowledge in Finance Management (Receiving and recording of invoices, keeping of a petty cashbook and making simple accounts reconciliation)

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