Job responsibilities
– Receive and check incoming and outgoing mails ; – Record incoming and outgoing mails; – Scan and submit incoming mails through E-mboni system; – Ensure timely distribution of all Incoming/outgoing mails – Facilitate Ministry staff to access documents; – Ensure the security of the Ministry’ correspondences and stamp; – Write and submit on regular basis (monthly and quarterly) reports of the central secretariat. – Maintain a current and accurate filing system; – Ensure timely filling of documents; – Take minutes of meetings chaired by Director Administration and Finance and file. – Receive and answer telephone calls and orient them accordingly; – Receive Ministry ‘clients/visitors and provide orientation.
Qualifications
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1Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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2Bachelor’s Degree in Public Administration
0 Year of relevant experience
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3Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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4Bachelor’s Degree in Management
0 Year of relevant experience
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5Bachelor’s Degree in Office Management
0 Year of relevant experience
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6Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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7Bachelor’s Degree in Information Science
0 Year of relevant experience
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8Bachelor’s Degree in Library Studies
0 Year of relevant experience
Required competencies and key technical skills
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1Integrity
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2Strong critical thinking skills and excellent problem solving skills
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3Inclusiveness
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4Accountability
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5Communication
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6Teamwork
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7Client/citizen focus
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8Professionalism
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9Commitment to continuous learning
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10Analytical skills
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11Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage
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12Knowledge of office administration
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13Resource management skills
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14Problem solving skills
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15Decision making skills
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16Time management skills
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17Risk management skills
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18Results oriented
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19Digital literacy skills
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20Bookkeeping skills
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21Ability to use discretion and maintain confidentiality
