Administrative Assistant School of Business-CBE at University of Rwanda (UR), Deadline Feb 6, 2025
Job responsibilities
1. Managing Line Manager’s agenda • Keep the diary of appointments of the Line Manager. • Receive and orient visitors of the Line Manager. • Prepare the Line Manager travels, missions and meetings. • Prepare minutes of meetings organized in the Line Managers’ Office 2. Ensuring proper filing and orientation of documents in the office of the Line Manager. • File both electronic and hard documents in the office of the Line Manager. • Orient correspondences and monitor to ensure that feedback is provided. • Make sure that the confidential documents are recorded, treated and put in a safe custody 3. Receiving official mails and Calls of the Line Manager • Receiving text messages or telephone calls for the Line Manager. • Responding to the Line Manager of the corrections documents/files before it is signed. • Typewrite texts from the Line Manager. • Records keeping and registration of students marks in some offices concerned
Qualifications
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1Bachelor’s Degree in Secretarial Studies
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2Bachelor’s Degree in Public Administration
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3Bachelor’s Degree in Administrative Sciences
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4Bachelor’s Degree in Management
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5Bachelor’s Degree in Business Management
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6Bachelor’s Degree in Socio-Linguistics
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7Office Management and Administration
Required competencies and key technical skills
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1Customer care skills
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2Strong organizational and time management skills
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3High standards of professional ethics and Secrecy
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4Efficient, effective and economic use of resources
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5Responsive, prompt, effective, impartial and equitable provision of services
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6Devotion and serving public interest
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7Accountability for administrative decisions
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8Transparency and provision to the public of timely and accurate information
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9Zero tolerance to corruption, rape and sexual harassment.
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10Decency and integrity.
